This is a NON-CLASSIFIED employment opportunity.  Visit the State of Colorado for Classified employment opportunities.   

The Purchasing Agent will strategically oversee, evaluate, and review the procurement of both goods and services for the college. This position will be responsible for ensuring compliance with fiscal and procurement policy. The responsibilities also include coordination of product research, purchasing, solicitations as well as processes and procedures in the creation of documentation for all college departments. The coordinator will guide staff in all departments to ensure the procurement needs of the college are being met.

Reports To: Director of Procurement 

Minimum Qualifications

• Completed Bachelor's degree from a regionally accredited institution OR completed Associates degree from a regionally accredited institution with two years of professional level experience performing similar duties to those described for this position OR four years of professional level experience performing similar duties to those described for this position. 
• Two years of professional level experience in procurement, accounting, financial management, or other business-related field.
• Demonstrated knowledge and understanding of theories, principles, and best practices of purchasing.
• Demonstrated knowledge and understanding of regulatory guidelines.
• Experience with computerized purchasing or financial systems.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Completed Bachelor’s degree level from a regionally accredited institution in Accounting, Business, Finance, or related field.
• CPPO or CPPB certification.
• Related experience in an education, Federal or state agency, or non-profit setting.
• Three or more years of professional experience in procurement, accounting, financial management, or other business-related field that demonstrates progressively increasing professional level work.
• Knowledge and experience in application of Federal or a state’s Procurement and Code Rules.

For full consideration, all application materials must be received by 4:00 p.m. on January 6, 2025.  Applications accepted until position is filled.  

Pikes Peak State College reserves the right to close the job posting once a sufficient applicant pool has been obtained.

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Visa support is not available for this position.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.  
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

Due to the independence of operation and complexity of duties, the Procurement Agent must function at a professional level and have experience with the concepts and principles of purchasing and fiscal administration.

Purchasing: Review, negotiate and execute purchase orders and other forms of procurement. Advises customers regarding procurement processes, college policies and Federal and State of Colorado fiscal and procurement regulations. Prepare and manage orders ensuring effective delivery of goods and services and verifying compliance of required State of Colorado and Federal regulations. Assists in the resolution of issues regarding orders, vendor payments, order cancellation/modification, methods for returning goods, including credits, effective delivery of goods and services, and tracking project expenses.

Bid Solicitations: Assist and prepare detailed bid specifications for commodities and services, manage bid solicitation process, review vendor responses, and award solicitations.

Procurement Card Administration: Manage Procurement Card Activities. Train employees on the proper use of the procurement card, review monthly statements and receipts and monitor procurement card auditing activities. Assist with ad hoc requests for reallocations, delegations and spending limits including temporary increases and changes. Answer questions regarding criteria as related to purchases.

Department Support: Assist the Director of Procurement & Contracts in the activities of the department, providing established procurement training and guidance to college staff. Assist as needed to respond to State and system office information requests and to meet other required reporting. Monitor maintenance of bids, purchase orders and office files. Monitor maintenance of bids, purchases, and other related procurement files and activities. Schedules appointments and training.

Other Activities: Represent the College at professional and community organizations as required.

General Duties, Skills, Knowledge, and Abilities

• Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
• Knowledge and understanding of procurement regulations, policies, procedures, and guidelines.
• Ability to provide advanced analytical, evaluative, and objective critical thinking skills.
• Ability to read, understand, interpret, and comply with regulatory guidelines, accepted purchasing principles, and College policies.
• Ability to read, understand and interpret contract information.
• Manage and complete multiple tasks simultaneously while meeting critical deadlines and milestones.
• Plan, organize, and measure complex programs and processes.
• Strong analytical thinking, research skills, and problem-solving skills.
• Excellent interpersonal, organization, and communication skills (oral and written).
• Fluency in Microsoft Office Suite.
• Use professional and autonomous judgment by exercising a high degree of accuracy, proficiency, technical knowledge, and expertise in procurement.
• Ability to effectively create highly accurate, complete, and professional correspondence and written technical documents.
• Communicate effectively both verbally and in written formats.
• Must have ability to articulate and explain federal, state, CCCS and College policies.
• Work independently as well as work in a team setting.

As part of the State of Colorado, PPSC offers a competitive benefits package:

• PERA retirement benefits.
• Medical, Dental, and Vision insurance coverage.
• Life and Disability Coverage.
• Flexible Spending Accounts. 
• Paid Holidays.
• Tuition Reimbursement.
• Accrued Annual and Sick Leave.
• Some positions may qualify for Public Service Loan Forgiveness Program.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.